This notice explains how information about you is used by the Aberaeron Festival of Welsh Ponies and Cobs (Festival) in line with the General Data Protection Regulations (GDPR). In this notice, references to ‘we’ or ‘us’ means the Festival.
Information we gather about you
This may include, without limitation, your name, contact details, age and gender.
The personal information you provide will be used to update your records. We will not collect information about you that is not needed and any personal information you provide to us will be updated to our systems.
Information about third parties
Information we process as described in this notice may also include information about third parties whose details you supply to us.
Storage of information
Your information will be stored on computer and in paper based filing systems by the Festival Secretary and the Trade Stands manager. By submitting information you agree to its storage and we will take all steps reasonably necessary to ensure your data is kept securely.
Systems used to process data
We gather information directly from you and also via our website and other technical systems. These may include, for example:
Email and social media messaging
Telephone, voicemail and mobile phone records
Hard copy entry forms and trade stand applications
Reasons for processing information
For operational reasons, to provide information to you about how to exhibit at the Festival.
Statistical analysis about Festival entries.
Visitors to the Aberaeron Festival website
The only information we receive from the website is from people who enter for the Festival online. We only use this information to inform you of details that you need to know regarding the Festival or other events related to the Festival.
Third Party Websites
Our website contains links to various third party websites and we are not responsible for the privacy practices of any of these websites.
Cookies are small data text files that are placed on your computer when you visit a website. These help to make websites work efficiently and provide us with information about how our website is used. If you delete cookies from this site, parts of the site may not work.
Please contact us if you have any concerns about how we process your personal information.
You have the right to:
Ask for a copy of your personal information
Know if or how your personal information will be shared
Challenge incorrect personal information and request for it to be amended
Complain to the Information Commissioner
Withdraw your consent that allows us to use your personal information
Please contact the Festival Secretary if you would like to correct or request information that we hold relating to you or if you have any questions in relation to the above.